Thursday, May 17, 2007

Another Reason Not To Put .docs On The Web


My son made his discovery while impatiently waiting to play a computer game on my laptop. As part of a research project, I had downloaded 45 documents from a section of the CPA Web site known as Consolidated Weekly Reports. All but three of the documents were Microsoft Word. I had one of the Word documents up on my screen when my son starting toying with the computer mouse. Somehow, inadvertently, he managed to pull down the "View" menu at the top of the screen and select the "Mark up" option. If you are in a Word document where "Track changes" has been turned on, hitting "Mark up" will reveal all the deletions and insertions ever made in the document, complete with times, dates and (sometimes) the initials of the editors. When my son did it, all the deleted passages in a document with the innocuous name "Administrator's Weekly Economic Report" suddenly appeared in blue and purple. It was the electronic equivalent of seeing every draft of an author's paper manuscript and all the penciled changes made by the editors. I soon figured out that with a few keystrokes I could see the deleted passages in 20 of the 42 Word documents I'd downloaded. For an academic like myself it was a small treasure trove, and after I'd stopped hooting and hollering it took some time before I could convince my startled son that he hadn't done anything wrong.

1 comment:

Keri said...

For even more fun, first open Word, then go to open a file. Choose the recover text from any file option, then open the file.

Scroll to the bottom of the file, you can often see a lot of leftover metadata -- who was on the email list for reviewing the file, the original location of images, file paths of backups, and the like. You can often see who has modified the document and where it has been.